Top 5 Apps For Personal Trainers

personal training invoices

We understand this, and we’ve developed a way for you to conveniently create a freelance invoice template so you can bill for your work no matter what type of work you do. Collecting money on a per-day basis requires a lot of trust. Your clients must bring the money every session and do so week in and week out. Asking clients to pay a sum of money in advance for a number of sessions could prove to be better for all involved. With this relatively simple approach, you teach the session at an agreed-upon price. Needless to say, this is not the most structured approach to accepting payments for a large number of clients.

personal training invoices

Personal trainers who teach out of their homes or in a park or at the beach don’t even deal with a gym. While it is wonderful to work on your own, the task of collecting all the money is left on your shoulders. Coming up with a smart plan to properly collect the session dues consistently is critical.

Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting. Make sure you are paid properly for your specialized knowledge in exercise and physiology with an invoice that includes all the pertinent information. As a certified Pilates instructor, you know how the body works and how to isolate and strengthen each part of the body. Strengthen your invoicing efficiency with this free, customizable invoice template. If you charge VAT, you should write the net amount of your total fees and then add 19% VAT. Create a user persona for your business to understand your audience better and fulfill their needs and expectations from your products and services. Customize and use this template to step up your company’s billing system and upgrade professionalism.

Save Cards On File

Relying on a bank deposit or Paypal records to log all earnings can lead to mistakes. These mistakes could prove problematic at tax time if your return is audited. If the cost, location, accessibility, and condition of the facility meet personal training invoices expectations, the gym might be perfect. Coming up with reasonable fees and a logical fee collection plan are critical steps. “Healthie is just so convenient, so versatile; I can do sessions from home, from the office, from anywhere.

  • It’s easy to get carried away by all the cool personal trainer materials out there but you probably don’t need as much as you think you do.
  • Edit and send out this yoga invoice to your clients and students to bill them for personal and group classes.
  • There’s a lack of payroll option, limiting personal trainers looking to expand their businesses.
  • Personal trainers capable of generating sales for the gym become compensated accordingly.

Practice Better is a management platform for personal trainers and other wellness professionals. Trainers can take down notes, create customized workouts and meal plans, and keeping track of progress and set goals.

Best Time To Invoice

The template feature a table with multiple columns and ample white space to include your desired text. Make some changes in this bright training invoice template and it will be just perfect to use as a professional training invoice template. You can also do some additions as per your choice in this word document. If you are into the business of offering dog training services, you can very well edit the text in the pink and white invoice template and use it for serving your business purpose. Make your personal training business a success by finding out more about what Wave can offer you.

  • I have a WiFi booster in my home office to ensure optimal connectivity on my end.
  • The overall design of this accounting invoice template looks like an essential piece of paper in your accounting file.
  • We have a reputation for being fast, friendly, reliable and meticulous with the details.
  • The template includes the payment information and description of all the services provided, making the payment process faster and easier.

Ample lighting is crucial when working with clients online. Have you ever taken a photo in dim light and noticed that it’s grainy and pixelated? You want your clients to have as much clarity as possible during their session, making the experience as close to in-person as you can. As a fitness professional, you know that great workouts are possible with little to no equipment. Invoice Maker is an online invoice generator – an innovative business tool you can use for creating invoices online without any hassle. They include credit card payments , PayPal, checks, and bank transfers.


Once you have built your meal assign the meal plan to the client. All invoices will automatically be branded with your logo. Invoices are customizable, and can be printed or emailed with a click. No training necessary for Square Point of Sale—it’s as intuitive to use as your smartphone. It’s compatible with Apple and Android devices and free to use.

The action you just performed triggered the security solution. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Be professional, personable, and wear the appropriate gym clothing attire. However, suppose the business partner is also a sole proprietor or a freelancer. In that case, the other party is not obliged to withhold tax unless it is subject to tax withholding, so of course, it is not necessary to enter the withholding amount on the invoice. Include the services provided along with the description and price for each service.


It usually has to have your logo or business name on it and definitely needs to be used ONLY for business. Check with your accountant and area laws to double check. If you are not an employee and are an independent contractor or business owner you need to file your own taxes. You really can save hundreds, even thousands of dollars as a business owner if you play the game right. Candidates should have relevant fitness or education certification, background or degree with a minimum of 2 years teaching experience. Grow and manage your business with our All-In-One Fitness Business Management Software.

personal training invoices

While it features workout planners and nutrition trackers , taking the busy work out of managing your growing client base is where the app really shines. These days, it is really easy to set up automatic payments either through Paypal or using an app designed to run credit card numbers. An agreement can be made with a client for a set number of sessions each week. Self-employed personal trainers take full responsibility for compensation processing. A person paying a gym $200 to rent space a few hours a week may have no interaction with the gym owner beyond paying the $200 due.

This invoice template can be customized for all your clients. To sum up, when you are preparing invoices, it’s important to pay close attention to several things. Make sure you always include the invoice issuer and recipient, invoice number, tax number, date and quantity, as well as the service/product description. Ensure that your invoice is clearly structured and that you remember to include your full bank details and your tax number in the footer. But that doesn’t mean you should waste your time and talent figuring out how to invoice your clients.

Business Training For Personal Trainers

Your equipment is going to get its own workout by plenty of customers over the next few months. You don’t want to have to replace it after the first week, so before you jump on the too-good-to-be-true deal, ask yourself if it really is too good to be true.

The cost could be $600 for unlimited use of the gym per month during business hours. The fee could be $25 for a three-hour block on a particular day. No matter what you pay the gym, getting paid is all on your shoulders. Continuing your personal trainer certification education could lead to more opportunities and better pay. A gym may pay more for trainers with advanced certificates. Acquiring more certificates — credible ones from credible certifying authorities — might lead to better paychecks.

Tech Service Invoice Template

So, when it comes to invoicing be free from the hassle of making invoices from scratch and use our training & tutoring invoice template. However, a potential drawback of Zoho Books could be for personal trainers running a team or a gym owner. There’s a lack of payroll option, limiting personal trainers looking to expand their businesses. There are so many versions of this software that giving a single review to cover all editions is beyond the scope of this article.

The Top 5 Personal Training Apps, Recommended By The Pros

The template features ample space for text and white space so that your invoice don’t feel cluttered at all. Designed in blue and white, the template is definitely something to check out.

Connect with clients between sessions to provide ongoing support, real-time feedback, and accountability — helping clients to achieve their fitness and health goals. There’s not a great deal of fluctuation in price for personal trainer tools and equipment. You’ll often find special offers in January to take advantage of the New Year’s resolution rush. Another good time to look for large pieces of exercise equipment is in June. When the temperatures rise people tend to lose interest in indoor workout tools so wholesalers generally offer discounts at this time to shift stock. However, there are many times that you can save money on personal trainer tools by getting cheaper alternatives to branded popular items.

We also include functions or tools designed to improve your knowledge of the economic situation of your business at all times. Choose your invoice based on your contract with your client, gym or other company.

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